The Executive Administrative Assistant provides high-level, comprehensive support to the Steve Fund’s CEO and the CFO/COO. They will work closely with the executive team in all organization activities, including serving as a liaison to the Board of Directors.

The Executive Administrative Assistant will understand and be committed to the Steve Fund’s mission. They will also demonstrate a demonstrated ability to communicate sensitive issues and have strong cultural awareness.

Reporting directly to the President/CEO and supporting the CEO and CFO/COO, the Executive Administrative Assistant provides executive support in a one-on-one working relationship. The Executive Administrative Assistant is the primary point of contact for internal and external stakeholders, constituencies, and the general public on all matters pertaining to the Office of the CEO and CFO/COO. The Executive Administrative Assistant also liaises with the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. The Executive Administrative Assistant must possess good communication skills, be detail-oriented, be creative, and enjoy working within a small non-profit organization environment that is mission-driven, results-driven, and committed to promoting and protecting the mental health and emotional well-being of people of color.

This position requires the ability to exercise sound judgment in various situations, with strong written and verbal communication, administrative and organizational skills, and maintain realistic expectations among multiple priorities. The Executive Administrative Assistant will be able to work independently and in a remote working environment on projects, from conception to completion, using independent judgment, and must be able to work under deadlines to handle a multitude of activities and with discretion and high standards for maintaining confidentiality. 



The essential functions include, but are not limited to, the following:

Executive Support

Provide high-level support to the CEO and CFO/OO, including managing an active calendar, handling correspondence that may at times be sensitive or confidential, collecting, preparing, and distributing information or documents for meetings, and taking meeting minutes. 

  • Keep the CEO informed of upcoming commitments and responsibilities, delegating or reprioritizing conflicting demands. 
  • As required, communicate directly and on behalf of the CEO with Board members, team members, organizational partners, and others.
  • Plans, coordinates, and ensures the CEO’s schedule is followed and respected.
  • Provides “gatekeeper” and gateway role, creating positive outcomes and addressing our donors’ needs for access.
  • Researchers, prioritizes, and follows up on incoming issues and concerns addressed to the President/CEO, including those sensitive or confidential – determining an appropriate course of action, referral, or response. 
  • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the CEOs’ ability to lead the organization effectively.
  • Support travel arrangements and complete travel-related documentation.

Board Support and Liaison
Function as the CEO’s administrative liaison to the Board of Directors. 

  • Coordinate board and board committee meetings and activities, organize and distribute materials, attend meetings, and record minutes.
  • Ensure the accuracy of documents and the delivery of various materials for Board meetings, including the Board roster, meeting packets, and all necessary compliance forms. 
  • Maintain discretion, confidentiality, and wise judgment in all interactions.
  • Adhere to applicable policy, procedures, and Bylaws regarding board and board committee matters, including advance distribution of materials prior to meetings in electronic format.

Communications, Partnerships, and Outreach
Collaborates with the Communications team.

  • Maintain the CEO’s bio and other background information. 
  • Coordinate responses to requests for materials regarding the CEO and organization.
  • Prepare first drafts of select written communications for internal and external audiences.



  • Strong work tenure. Three to seven years of experience supporting C-Level Executives, preferably in a non-profit organization.
  • Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors.
  • Excellent written and verbal communication skills.
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability.
  • Highly resourceful team player who can also be extremely effective independently.
  • Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment.
  • Forward-looking thinker who actively seeks opportunities and proposes solutions.



  • Bachelor’s degree required and/or an equivalent combination of education and experience
  • Proficient in Google environments, Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and Social Media web platforms.



Apply via LinkedIn or send applications (resume and cover letter) and nominations to info@stevefund.org.

Use Subject line: Executive Administrative Assistant Role <Your Name>

The Steve Fund is committed to a policy of nondiscrimination and equal opportunity for all qualified applicants and employees without regard to race, color, religion, gender, sexual orientation, age, national origin, ancestry, disability, or any other classification protected by federal, or applicable state or local law. 



The annual salary is $75,000 – $85,000, depending on experience, skills, and education. Benefits include health insurance, a monthly data/business expense stipend, employer contributions towards a retirement plan, four weeks of paid vacation, eight sick days, and 11 paid holidays.